Procedures for Students Mobilized for Active Military Duty

HSU students who are in the military reserves or the National Guard of the United States who are called to active duty after the beginning of a semester or summer session have two options they may consider in determining their enrollment status with the university. Normal withdrawal procedures should be followed whenever possible. However, if students are unable to complete the necessary paperwork by coming into the Office of the Registrar, SBS 133, or writing a letter of withdrawal, the university shall accept notification from the student or a family member. The Office of the Registrar will verify all notifications.

Students may also contact Veterans Enrollment & Transition Services, 707-826-6191, with questions or for assistance with required paperwork. Withdrawals as a result of a verified call to active duty do not count towards the 18-unit withdrawal limit.

OPTION 1 - Students may withdraw from all courses

A student may choose to do a total withdrawal from all classes, and under a CSU policy, receive a full refund of tuition and fees. This option requires that the student withdraw from every course and receive no grade for any course taken during the semester.

To process this total semester withdrawal, undergraduate students must contact the Office of the Registrar, SBS 133, 707-826-4101 or email at records@humboldt.edu to complete the necessary paperwork and to start the process for refunds; in addition graduate students should notify the Office of Academic Programs & Undergraduate/Graduate Studies, Siemens Hall 217A, 707-826-3949.

A student who does not plan to return to HSU the next semester must request a leave of absence. This approved leave of absence will ensure that the student will retain their catalog rights and will allow him/her to register for subsequent terms without reapplying for admission.

OPTION 2 - Students may take a grade of incomplete in courses

If a substantial part of the semester has been completed by the time the student is called for active military duty, the student may meet with each instructor to determine if the assignment of an incomplete grade is practicable. The conditions for completing course work and receiving a final grade should be agreed to between the student and the instructor by completing an Authorized Incomplete form available from any academic department. If the assignment of an incomplete grade is not practicable, then students should be offered the option of withdrawing from the course.

A student who does not plan to return HSU the next semester must request a leave of absence. This approved leave of absence will ensure that these students will retain their catalog rights and will allow them to register for subsequent terms without reapplying for admission.

Financial Aid

Financial aid recipients should contact the Financial Aid Office, 707-826-4321 if they have questions about their financial aid situation.

Applicants to the University

Applicants should contact the Admissions Office, 707-826-4402 or 866-255-1390 concerning questions about their admissions status.

Housing

Student should contact the Office of Housing and Dining Services, 707-826-3451 or by email housing@humboldt.edu concerning refunds.