Withdrawal From Humboldt

Withdrawal Process

Students who find it necessary to cancel their registration or to withdraw from all classes after enrolling for any academic term are required to follow the university’s official withdrawal procedures. Failure to follow formal university procedures by stated dates may result in an obligation to pay fees (see Calendar of Activities & Deadlines) as well as the assignment of failing grades in all courses and the need to apply for readmission before being permitted to enroll in another academic term.

Any students who are anticipating the need to withdraw from Humboldt State are encouraged to discuss this with their academic advisor or with staff at the Office of the Registrar, SBS 133, 707-826-4101 or the Academic & Career Advising Center, SBS 295, 707-826-5224.

To start the withdrawal process, a student should go to the Office of the Registrar. A student who formally withdraws prior to the end of the fourth week of instruction will have only an appropriate date of withdrawal (no coursework) appear on the academic record for that term.

After the first four weeks of the semester, a request to withdraw with a documented serious and compelling reason must be approved. Go to www.humboldt.edu/withdraw to start the process. A date of withdrawal appears on the academic record and all coursework appears with a grade of “W” (Withdrawal). A maximum of 18 units can be withdrawn throughout your career at Humboldt State University.

A student is not allowed to withdraw during the last five weeks of instruction or later except in cases where the cause of withdrawal is due to circumstances clearly beyond the student’s control AND the assignment of an incomplete grade is not practicable. Requests for course drops during the final five weeks of the semester are seldom granted. Such withdrawals will not count towards the total of 18 permitted semester units of dropped courses.

Students must notify all course instructors of withdrawal. An instructor has the right to override a “W” grade with a grade of “F” or “NC.” For information regarding deadlines for partial refund upon withdrawal consult the Calendar of Activities & Deadlines and Student Financial Services. Graduate students (master's degree seeking) must also contact their graduate department coordinator regarding their withdrawal.

A student who does not plan to return to Humboldt State the next semester must request a leave of absence or REAPPLY to the university upon return. For more information please contact the Office of the Registrar, 707-826-4101.

Financial Aid

Students who receive financial aid funds must consult with the Financial Aid Office prior to withdrawing from the university. If a student withdraws from the university, or ceases attendance, a portion of student financial assistance received may be considered unearned and must be returned to the program. Financial aid recipients will be billed for any unearned financial aid and resulting unpaid university charges.

Housing

Students who have paid for housing on campus should contact the Office of Housing and Dining Services, 707-826-3451 or by email housing@humboldt.edu concerning refunds.

 

Note: Students must check their HSU Email Address. Humboldt State University will contact students via this email address with important information (see Email Policy section for more details).

Withdrawal Procedures for Students Mobilized for Active Military Duty

HSU students who are in the military reserves or the National Guard of the United States who are called to active duty after the beginning of a semester or summer session have two options they may consider in determining their enrollment status with the university. Normal withdrawal procedures should be followed whenever possible. However, if students are unable to complete the necessary paperwork by coming into the Office of the Registrar, SBS 133, or writing a letter of withdrawal, the university shall accept notification from the student or a family member. The Office of the Registrar will verify all notifications.

Students may also contact Veterans Enrollment & Transition Services, 707-826-6272, with questions or for assistance with required paperwork. Withdrawals as a result of a verified call to active duty do not count towards the 18-unit withdrawal limit.

OPTION 1 - Students may withdraw from all courses

A student may choose to do a total withdrawal from all classes, and under a CSU policy, receive a full refund of tuition and fees. This option requires that the student withdraw from every course and receive no grade for any course taken during the semester.

To process this total semester withdrawal, undergraduate students must contact the Office of the Registrar, SBS 133, 707-826-4101 or email at records@humboldt.edu to complete the necessary paperwork and to start the process for refunds; in addition graduate students should notify the Office of Academic Programs & Undergraduate/Graduate Studies, Siemens Hall 217A, 707-826-4192.

A student who does not plan to return to HSU the next semester must request a leave of absence. This approved leave of absence will ensure that the student will retain their catalog rights and will allow him/her to register for subsequent terms without reapplying for admission.

OPTION 2 - Students may take a grade of incomplete in courses

If a substantial part of the semester has been completed by the time the student is called for active military duty, the student may meet with each instructor to determine if the assignment of an incomplete grade is practicable. The conditions for completing course work and receiving a final grade should be agreed to between the student and the instructor by completing an Authorized Incomplete form available from any academic department. If the assignment of an incomplete grade is not practicable, then students should be offered the option of withdrawing from the course.

A student who does not plan to return to HSU the next semester must request a leave of absence. This approved leave of absence will ensure that these students will retain their catalog rights and will allow them to register for subsequent terms without reapplying for admission.